Helpful Tips for Videographers and Photographers on How to Pack for an Out of Town Gig

The purpose of this blog is to save you time and stress so you can prepare with ease when it comes to out-of-town gigs. Flying to a location is stressful enough, plus you need to make sure you bring everything you need to perform your job correctly. For the purpose of this blog, we are going to use the time we were booked for a quinceanera in Midland, Texas as an example.
With respect to those who live there, I have never heard of Midland in my life nor my colleagues. It is a small industrial town in my opinion, not a lot of glitz and glamour but it has the basics of a good solid town. Looking out from the plane’s window, I saw a lot of oil pumps and wells as far as the eye can see. In comparison, we are from Las Vegas, so the difference is between night and day.
With respect to those who live there, I have never heard of Midland in my life nor my colleagues. It is a small industrial town in my opinion, not a lot of glitz and glamour but it has the basics of a good solid town. Looking out from the plane’s window, I saw a lot of oil pumps and wells as far as the eye can see. In comparison, we are from Las Vegas, so the difference is between night and day.

PLAN AHEAD

First, it is very important to know all the logistics as much as you can. Our policy is the client needs to cover our travel and hotel costs if we are required to go out of town to the location. So make sure you have all the confirmation for your flights and hotel stay. It is also important to know the details about the gig, like the venue address, the hours they need you there, and the schedule of all the events. For us, we had the full break down of the entire day and the different important events during a quinceanera.

TRAVEL LIGHT

It is very important only to bring what you truly need, especially in this business we are always in the pursuit of upgrading and collecting equipment, so the choices are endless. I also want to point out that you will be the one lugging this equipment through the airport, plus the cost of checking in luggage can be costly, so you need to be efficient.

BUDGET RIGHT

Now, this part is important, have a solid budget outlined for your trip. For example, the cost of food like eating at the airport in between flights or dinner at your hotel. Also, if you need to get a rental car to get to the venue with the equipment, do your best to be very thrifty as possible and remember that you are not on vacation but there to work. So don’t go to the bar and get drunk after the gig and eat up all your profits from the job.

EQUIPMENT

The actual list of equipment we brought for this gig:

Camera- Panasonic G5 & G7 with 3 extra batteries for each plus chargers.
Lenses- 25mm, 16mm Prime lens and a 14mm-42mm zoom lens
SD Cards- (2) 64 GB extreme speed cards, (2) 32GB cards and a 2TB external storage card
ND filter
Mavic Air 2 drone with 3 extra batteries
Lighting- Viltrox LED video light, 2 Yongnuo YN360, GVM RGB LED Video Light, and 6 batteries
Audio- Rode Videomic, Tascam Dr-05x
Miscellaneous- monopod, tripod, Zhiyun crane plus stabilizer
What is your set up for out of town gigs? Leave a comment below.

Location

6671 Las Vegas Blvd South
Bldg D, Suite 210
Las Vegas, NV, 89119

Newsletter

Copyright 2020 TenthElement, LLC.
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram